Senior Executive Administrator
Company: Alene Candles
Posted on: November 17, 2022
Who We AreAlene Candles LLC & Midwest is a private label,
contract manufacturer that produces high-quality candles for some
of the world's most recognized retail, boutique, and cosmetic
brands. With our headquarters in New Hampshire and locations in
Ohio and New York, we've been in business for over 25 years. We are
passionate about making the best products in the world, making
safety our number one priority, and being an insanely great place
to work. We were selected as a Best Company to Work For in 2020 and
2021!The PositionAlene Candles is seeking a permanent Senior
Executive Administrator to directly support the CEO. We are looking
for someone who is a master of the calendar, understanding and
seeing from the perspective of a very busy CEO. This position will
require someone who is comfortable not only managing the CEO's
professional calendar, but also his personal calendar and outside
commitments.The Hours This is a hybrid position. Hours are
flexible, but you must be accessible 8:00 am to 6:00 pm Monday
through Friday with the willingness to be reachable off-hours as
occasionally needed to support the CEO. After training, you will be
able to work from home based on a schedule determined in
coordination with the CEO.The Location We are located at 51
Scarborough Lane, Milford, NH. You will also have some travel to
our Amherst, NH facility. There is 5-10% domestic travel with this
position. Who We Are Looking ForWe are looking for someone who has
superior attention to detail, the ability to meet tight deadlines,
great organizational skills, and who can juggle multiple requests.
Integrity, confidentiality, and professionalism are also
must-haves. You should be able to think and plan ahead while
understanding the big picture. Excellence in this position will be
marked by earning complete trust and confidence of the CEO through
diligence and professionalism, while eliciting appreciation across
the matrixed organization as someone who consistently delivers
against expectations, integrates with other administrative
professionals seamlessly, and whose communication is self-aware and
commensurate with your high-powered experience.You should have at
least 10+ years of experience supporting C-level executives. We
prefer a Bachelor's degree, but will consider a combination of
education and experience. You should be proficient in Microsoft
Office, including Word, Excel, Outlook, PowerPoint, and OneNote.
You will need exceptional calendar management skills to be
successful in this position.Additional Job DetailsProfessional
- Oversee calendar, travel planning, and general auxiliary
activities for CEO, accurately and completely, enabling CEO to
maximize focus on and contribute to success of multiple business
interests. Support CEO in all administrative areas - IT, expense
reporting, travel preferences, meeting planning, visitor
accommodation, professional gifting - as may be requested or
anticipated. Note that calendar management, logistical planning,
and overall accuracy are important aspects of this role.
- Attend and own the scheduling, planning, and orchestration of
multiple recurring management meetings, including running virtual
and hybrid technology, agenda creation and/or compilation,
assembling and distributing electronic pre-reads, on-site
management, capturing follow up actions, and management of the
attendee distribution list.
- Plan and execute executive-level corporate events such as
retreats, offsites, and senior leadership events. Create and
deliver agenda and schedule planning, content organization,
communications to participants, travel arrangements, catering, and
post-event follow-ups and surveys.
- Create and edit documents, metrics, and presentations utilizing
Word, Excel, and PowerPoint for executive-level consumption.
- Track and manage recurring programs, in particular those that
involve CEO (annual gift giving, new hire interactions, employee
- Manage and update the annual general administration budget
- Interface with and manage communication and documentation
between outside professional partners - attorneys, investors,
bankers, accountants - as may be required.
- Work seamlessly with all members of our decentralized
administrative support team on collaborative projects, and to
provide coverage for other members if/as needed.
- Provide general administrative support to internal initiatives
as may arise in this fast-paced, growth-oriented culture, working
with CEO and other professionals to manage toward long-term,
sustainable support whether with you or elsewhere in the
- Drive positive culture through initiatives that usher us toward
being an "insanely great place to work." Personal Support (25%)
- Oversee calendar, travel planning, and general auxiliary
activities for CEO, integrated with professional calendar, travel,
and activities, as requested. This may include both business
(executing wire transfers, expense management and assignment,
communications, gift-giving) and non-business activities
(coordinating service providers, organizing personal logistics,
travel arrangement, ad-hoc research and/or purchases).
- Manage, plan, and schedule CEO's commitments for his
professional organizations and other outside interests and
interfaces. Required Qualifications:
- 10+ years of Executive Administrative Experience supporting
- Notary or willingness to become a notary within 90 days.
- Ability to maintain complete and unassailable confidentiality
around company financials, HR matters, and executive support.
- Exceptional calendar management skills that go beyond just
scheduling meetings but the ability to build time into the calendar
for the CEO, understand priorities, manage scheduling conflicts,
and think strategically about the planning of the calendar.
- Superb Microsoft office skills (Word, Excel, PowerPoint,
OneNote), with an ability to rapidly synthesize spoken words into
meeting notes. Preferred Qualifications:
- Bachelor's degree strongly preferred, but will consider
combination of education and directly related experience.
- High level of service instinct, while being able to
constructively evaluate optimal allocation of time and company
- Strong organizational, project management, and problem-solving
skills with ability to manage and discern competing
- Familiarity with various office technologies such as setting up
virtual meetings, operating conference room presentation resources,
working with other software applications as required. Familiarity
with Concur travel and expense software a plus.
- Communicate with high degree professionalism, following
appropriate etiquette and with a degree of business savviness. Must
have the ability to comfortably and fluidly interact and
communicate with all levels of the organization.
- Strong work ethic, willingness to work at any level to get the
job done, and unquestionable integrity. Proven ability to manage
and prioritize multiple tasks while hitting deadlines. Alene offers
a host of competitive benefits for full-time employees, some of
which include: Medical, Dental, and Vision with a Healthcare
Reimbursement Account, 401(k) with company match, Basic Life
Insurance (100% company paid), Employee Assistance Program,
Flexible Spending Account, Paid Holidays, Paid Time Off, Voluntary
PTO Donation Program, Tuition Reimbursement and "Alene Gives Back"
- our paid volunteer program.Alene Candles provides equal
employment opportunities to all employees and applicants for
employment and prohibits discrimination and harassment of any type
without regard to race, color, religion, age, sex, national origin,
disability status, genetics, protected veteran status, sexual
orientation, gender identity or expression, or any other
characteristic protected by federal, state or local laws.Should you
require assistance completing this application or during any phase
of the interview process, please contact firstname.lastname@example.org or
call 603-673-5050 and ask to speak to Human Resources. We will make
every effort to accommodate your needs in a reasonable amount of
Keywords: Alene Candles, Milford , Senior Executive Administrator, Other , Milford, Connecticut
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