Administrative Assistant - Health Care Facilities

Company: Fusco Personnel Inc.
Location: New Rochelle
Posted on: June 28, 2025

Job Description:

Administrative Support – Nursing Home Program New Rochelle, NY Full-Time | On-Site| Contract Opportunity Fusco Personnel is actively recruiting for an Administrative Support Specialist to assist the Nursing Home Program within the New York State Department of Health. This program is responsible for critical regulatory oversight of over 90 skilled nursing homes and adult day health care facilities. This on-site position supports compliance and surveillance activities and offers a dynamic environment serving public health priorities. The Nursing Home Program oversees regulatory activities to ensure quality of care and environmental safety in healthcare facilities. This includes inspections, complaint investigations, emergency preparedness, and the Certificate of Need (CON) process. The Administrative Support Specialist will assist with data entry, reporting, correspondence, tracking, and organizational tasks necessary for federal and state compliance. Key Responsibilities: Complete mandatory federal (CMS) reporting and data entry to support reimbursement and performance tracking Enter survey data into the Aspen Central Office (ACO) federal reporting system Prepare and track provider survey letters and events Maintain organized electronic and paper files per state and federal requirements Process FOIL requests and manage incoming mail, faxes, and scanned documents Maintain survey tracking logs and generate project and CON reports Prepare electronic survey shells and document packets for site visits Maintain inventory of office supplies for program and survey staff Provide main reception desk coverage as needed Conduct call-downs to providers and report findings for ad hoc requests Minimum Qualifications: Proficiency in Microsoft Office Suite, especially Word and Excel Experience with tracking systems and databases Ability to manage time and priorities independently Strong organizational skills and attention to detail Comfortable working autonomously and collaboratively Preferred Qualifications: Familiarity with healthcare facility surveillance and complaint documentation Experience using the following systems is highly desirable:ASPEN (Automated Survey Processing Environment) Health Commerce System (HCS) NYSECON, HFIS, and E-POC applications Prior experience working in the NYSDOH MARO Nursing Home Program is a plus Salary Range: $45,000-$55,000 Fusco Personnel takes great pride in successfully matching talent and culture for our valued clients. We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff. Whether you are contemplating your next career move, or you are seeking the key players to bring your business to the next level – consider contacting our experts. Fusco Personnel is a NYS Certified Women Business Enterprise (WBE) and an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer

Keywords: Fusco Personnel Inc., Milford , Administrative Assistant - Health Care Facilities, Administration, Clerical , New Rochelle, Connecticut